It is imperative for a company that needs transportation options for a large business event or conference to find a ground transportation provider with specialized services. A skillful coordinator will use the best fleet, personnel and software to provide a smooth and comfortable travel experience.

You can always choose to entrust a third party to arrange your airport transfers. With a vast experience in their background, they can easily understand your travel requirements and they will quickly provide solutions to various situations that might affect your business travel. You will have a  seamless experience with the smallest possible impact on your budget.

If you are looking for an expert corporate meeting and event transportation, Concierge Limousine, Inc. is the perfect choice for you. With complete services and an excellent understanding of what business travel means, our team has the ability to design comprehensive plans when transporting groups, large or small, to many destinations and events.

When choosing our company, you should follow a few steps to ensure that all of your transportation requirements are met.

Meet in Advance

Establish a meeting with your Event Planner before the event. You can meet them at their office or arrange everything by phone, however, in both cases make sure you have enough time to evaluate your needs and review their plan thoroughly. Check that they have confirmation for all arrival times of your team members and if they will ensure your airport transportation. Remember to ask your transportation provider to document all routes and to make a consistent plan to review road closures, traffic details and weather conditions.

Correlate Airport Arrivals

By using an SUV or a larger vehicle to group any travelers arriving on the same flight together, you will benefit from comfort with minimum costs. Be sure to communicate in advance any particular request your executives may have (such as having a private vehicle). In the case of unforeseen delays or if anyone should miss their flight, make sure that your ground transportation provider has additional vehicles and drivers available. Flight delays are spontaneous and unpredictable, as is the nature of air travel, and this is the main reason many ground transportation providers have adopted a culture of flexibility.

Review Your Corporate Structure

A good way to ensure a safe and reliable transportation experience for your group is to empower your coordinators to handle the business event with the same consciousness and take the same decisions you would. It would be safe to assume your CEO would prefer a private vehicle, a secure wireless connection and a copy of his favorite newspaper at the time of pick-up.

Make sure that your CEO has the possibility to request additional stops or change his itinerary, but, on the other hand, you might not want employees with lesser functions to have the same decision-making capability. Extra stops and other last minute changes can be costly and they can even disrupt the overall plan. Always work with our coordinators, be sure to designate decision makers and provide all the information required in order to develop a plan that suits your executives’ demands.

Save Time and Money

The most important advantage of employing a professional ground transportation provider to help with your group transportation logistics is the fact that you will save precious time and money. If your group is particularly large (50 to 100 people) you will most likely have dozens of different air arrival times. By choosing a professional ground transportation provider, you will be saving both the time and research associated with contracting multiple companies. Our staff and professional chauffeurs have the necessary experience to transport large groups of executives to their destinations seamlessly.

With years of proven knowledge and a proper understanding of their clients’ needs, only the best executive transportation companies provide safe and comfortable rides to their corporate clients. Rest assured you benefit from the best services when transporting your employees from the airport to the meeting place. From Chief Executive Officer to Administrative Assistants, everyone will be satisfied. An experienced staff is always prepared to handle with ease anything unexpected and they can quickly come up with suitable solutions for your unique needs.

With the necessary experience in ground transportation industry, Concierge Limousine, Inc. will ensure a seamless experience. Our meetings and events team is always ready to provide consistent and never-failing support as we cater to your unique needs and demands.

Our expert and well-trained specialists will provide support for our corporate clients’ every need. With an excellent organization, our team keeps a permanent connection with the headquarters to guarantee that the staff members receive quick responses and are able to provide professional services. This service is crucial to provide our clients the necessary satisfaction and the lowest cost possible.

Our goal is to come up with the best solutions for our clients’ every requirement. With excellent meeting and event services, we provide luxurious, timely and safe transportation. Our well-equipped, luxurious, high-quality vehicles ensure that every business traveler can be productive during their travel time and be connected with his employees.

Our diversified fleet includes luxury sedans, limousines and minibuses, perfect for accommodating large and diverse groups of all sizes. All of our chauffeurs are professional, polite and well-mannered. They are local experts, familiar with the airport’s traffic pattern, always ready to ensure safety and comfort for your business trips and corporate events.

From private parties to business meetings and conferences, our ground transportation services are well adapted to the unique challenges that transportation planning may imply. With real-time tracking capabilities and on-time guarantee, Concierge Limousine, Inc. makes coordinating event transportation simple!

Also published on Medium.