We all know how busy the life of an executive can get and how hard it can be to find time to organize. With a good strategy for organizing, we could dramatically change our own business and daily lives, and yet, so many fail to implement it.

Above all, it is imperative to understand the importance of being organized. Once you realize what it implies, focus on making an actionable plan toward achieving your company objectives.

Here are some simple tips that will help you stay organized and transform your office into an efficient workspace.

Prioritize

What instruments and assets do you need to make your day easier? Is it a calendar your most trusted friend when it comes to remembering meetings and assignments? Or do you prefer your phone agenda and enter everything you need there so you can have an easy access wherever you go? What about your schedule for answering emails or taking calls? How easy does it come for you to recall your scheduled events without reminders from your dutiful intern or personal assistant?

These are some of the common questions you have to ask yourself when planning to get organized. Identify your own strengths and weaknesses and assign the most of your organizational methods into the areas which trouble you most. How about remembering important appointments? Use a wall calendar to grab your attention and place it somewhere it can easily be seen from your desk. If you start organizing things according to their importance, you’ll see that it’s easy to keep up with everything that’s on your to-do list.

Get Rid of Clutter

One of the most common reasons business people fail to locate important documents when they urgently need them is the sheer amount of clutter around their desks. How many useless notepads, old memos, empty battery packs, empty rolls of tape and other unnecessary items take up your limited desk space? How many times did you waste your time digging through piles of notebooks, cords and other scattered items to find a phone number written on a small sheet of paper? If you’re nodding yes, be assured that you are not the only one. A good way to break this bad habit is to remember to enter every phone number into your phone agenda.

The heart of your office and, often, your entire work life, is your desk, and this is the place you’ll have to start the decluttering process. It’s where your day begins and ends. It’s where you answer phone calls, scribble phone numbers and your administrative assistant leaves notes and also where you spend the largest part of your time. If you can’t decide on what things to throw away, try to sort them out into similar categories. Scribbled phone numbers are one pile, business cards and receipt from business trips, another. You get the idea. You can significantly decrease time spent on searching for something if you at least know which pile to look into.

Minimize

We all appreciate the benefits of a minimalist office: it’s easy to navigate, you don’t feel smothered, distracted or overwhelmed when clients and employees visit you, and most of all, you have enough space to add a thing or two if needed.

If a sleeker and more comfortable couch comes to your attention but it is taking up too much room, you’re the best candidate for minimizing. An organized office isn’t necessary to have only brand new furniture or hi-tech functional devices. For many executives, the discomfort and the clutter of their offices are close related to their need to update, re-arrange and minimize.

These are just a few ideas of getting a more organized stream of work at your office. You can always have your own way of organizing things. The only and most important aspect that you should consider is to make your office more enjoyable, efficient and streamlined, both for you and your employees.

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Also published on Medium.